SOLICITATION NUMBER: 72062424R10007
ISSUANCE DATE: February 5, 2024.
CLOSING DATE/TIME: February 16, 2024. 11:59 p.m. Accra
time
SUBJECT: Solicitation for a Cooperating Country National Personal Service Contractor
(CCN PSC) – Project Management Specialist (Malaria Data Management) -Togo
(Local Compensation Plan)
Dear Prospective Offerors:
The United States Government, represented by the U.S. Agency for International
Development (USAID), is seeking offers from qualified persons to provide personal
services under contract as described in this solicitation.
Offers must be in accordance with Attachment 1, Sections I through V of this solicitation.
Incomplete or unsigned offers will not be considered. Offerors should retain copies of all
offer materials for their records.
This solicitation in no way obligates USAID to award a PSC contract, nor does it commit
USAID to pay any cost incurred in the preparation and submission of the offers.
Any questions must be directed in writing to the Point of Contact specified in the attached
information.
Sincerely,
Daniel Siebert
Contracting Officer
DANIEL ADAM
SIEBERT
Digitally signed by DANIEL
ADAM SIEBERT
Date: 2024.01.19 11:59:37 Z
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I. GENERAL INFORMATION
1. SOLICITATION NO: 72062424R10007
2. ISSUANCE DATE: February 5, 2024
3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: February 16, 2024. 11:59 p.m. Accra time
4. POINT OF CONTACT: acpersonnel@usaid.gov
5. POSITION TITLE: Project Management Specialist (Malaria Data Management)
6. MARKET VALUE: CFA 19,723,409.00– CFA 30,571,285 equivalent to FSN-11
In accordance with AIDAR Appendix J and the Local Compensation Plan of US Embassy,
Lome. Final compensation will be negotiated within the market value.
7. PERIOD OF PERFORMANCE: The period of performance is five (5) years, estimated to start
about April, 2024. The services provided under this contract are expected to be of continuing
nature executed by USAID through a series of sequential contracts, subject to availability of
funds, satisfactory job performance and need for continued services.
8. PLACE OF PERFORMANCE: Lome -Togo with possible travel as stated in the Statement of
Work.
9. ELIGIBLE OFFERORS: All interested candidates eligible to work in Togo. Cooperating Country
National (CCN) is defined as an individual who is a cooperating country citizen, or a noncooperating
country citizen lawfully admitted for permanent residence in the cooperating
country.
10. SECURITY LEVEL REQUIRED: Regional Security Office Clearance for Facilities Access.
11. STATEMENT OF DUTIES
1. General Statement of Purpose of the Contract
The Project Management Specialist (PMS) serves as a key program management staff member
within the USAID/West Africa (USAID/WA) Regional Health Office (RHO) based in Lome, Togo. The
goal of the President’s Malaria Initiative (PMI)is to reduce malaria-related mortality by fifty percent
(50%) across a number of high-burden countries in sub-Saharan Africa, and elsewhere, through
rapid scale-up of proven and highly effective malaria prevention and treatment measures. Success
requires participating countries, and their partners, to deploy the right resources at the right place
and at the right time, through more accurate insights from existing data, and accelerating the datato-
action cycle. PMI has launched a new country quarterly reporting process to ensure operational
decision-making at the country level is based on timely and granular program-relevant data,
through the use of the “PMI MDIVE Platform,” which includes analytic tools to facilitate the use of
relevant datasets, including visualizations of epidemiological, supply chain, entomological,
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demographic, programmatic, and financial data. As such, PMI has required all countries receiving
PMI funding to add a Malaria Data Specialist to the Health staff to support surveillance, monitoring
and evaluation, the strengthening of malaria-related data systems, and the building institutional
capacity within Ministries of Health and National Malaria Control Programs to improve data quality
and use.
The USAID Project Management Specialist (Malaria Data Management) (the “Specialist”) leads the
effort to strengthen malaria-related data systems, and efforts to build institutional capacity within
Ministries of Health and National Malaria Control Programs in Togo. The Specialist provides
leadership and guidance to data-related malaria control programs/projects/activities in
coordination with USAID, USG, implementing partners (IPs), appropriate host-country ministries
and the private sector in Togo. The Specialist provides technical advice on data collection, analysis,
and use, reflecting best practices designed to improve data quality and use, and ultimately advance
to malaria prevention, control, and elimination. The Specialist administers and monitors malaria
data systems and is responsible for data collection and analysis and provides guidance and
leadership in the strategic use of data for informed decision making. In addition, the Specialist
serves as a Contracting/Agreement Officer’s Representative (C/AOR) or Activity Manager (AM) for
malaria data systems related programs.
2. Statement of Duties to be Performed.
A. Performance Management
• Leads the development and implementation of strategies to improve malaria data quality and
data sharing, while establishing a culture of data-informed resource allocation within the hostcountry
malaria control program in the Ministry of Health (MoH) in Togo.
• Provides technical guidance to the host-country malaria control program, in order to build capacity
in the conceptualization, development, design, administration, and monitoring of various
information systems necessary for malaria control, including for malaria case management, vector
control, and the supply chain of malaria commodities.
• Advises the supervisor, Office Chief, Mission Director and Deputy Mission Director, and others on
local matters of importance to data quality, use, and transformation efforts, and providing oversight
of IP programs.
• Provides guidance to other Mission colleagues, USG offices, and with IPs in the areas of data
collection and use, and host-country malaria data systems.
• Provides technical expertise to other USAID/West Africa Regional Health Office staff in their
performance monitoring, efforts as they relate to malaria program activities, including reviewing
and providing technical feedback on Monitoring and Evaluation (M&E) plans submitted by PMIfunded
IPs.
• Liaises with PMI backstops, and with Surveillance, Monitoring and Evaluation (SM&E) and Data
Integration Teams in USAID/Washington and at CDC/Atlanta, and Mission staff overseeing PMI
activities.
• Ensures that performance monitoring systems are in place, and that periodic, reliable measures
and indicators of portfolio impact are established; and, collects and monitors malaria-program
related performance data on an ongoing basis.
• Contributes to performance monitoring reviews and reports, PMI reporting requirements,
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Portfolio Reviews, the annual Performance Plan and Report, as well as other reporting
requirements.
• Facilitates the negotiation of data-sharing agreements between the Mission and relevant hostgovernment
institutions, including the MoH and others.
B. Data Management
• Provides technical leadership to all areas of data management, including ensuring appropriate
data collection (manual and automated), inventorying, and cataloguing in the PMI data platform,
for all malaria-related datasets (e.g., financial, programmatic, epidemiological, entomological,
supply chain, demographic).
• Designs, facilitates, and promotes efficient means to collect, organize, clean, store, analyze, and
share disparate, complex datasets, with attention to security and confidentiality, and with
sensitivity to the country context.
• Applies sound data science principles and methods to objectively and systematically track
changes, and to measure progress towards national targets for malaria control in the host country.
• Conducts rigorous analysis of data from a variety of sources to locate implementation obstacles
and opportunities, and to employ cutting-edge approaches and tools to generate visualizations.
• Facilitates the establishment and institutionalization of data use processes, with a focus on
reducing the time in the information-to-decision cycle.
• Conducts data quality assessments on key performance indicators included in the Monitoring and
Evaluation (M&E) plans for PMI-funded IPs, as required under USAID policy (ADS 200).
• Trains and mentors the host-country and Mission colleagues in data analysis and visualization.
C. Program/Project/Activity Management
• Serves as a COR/AOR or Activity Manager (AM) for malaria data systems strengthening related
projects, with responsibility for providing financial and programmatic oversight to ensure contracts
and grants achieve anticipated results, and are linked to and enhance attainment of the Regional
Health Office, Mission and USG objectives.
• Conduct site visits as required in order to monitor progress, and to provide technical and
programmatic recommendations to ensure effectiveness, efficiency, and judicious use of USG
funding.
The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions
abroad, to participate in the “Foreign Service National” Fellowship Program, in accordance
with USAID policy.
i. Supervision Received: The Specialist works under the very general supervision of the Health Office
Chief, and the closer but general supervision of a lower-level supervisor, The PMI Resident Advisor.
The supervisor makes assignments in terms of overall objectives and resources available.
Completed work is reviewed in terms of achievement of program/project/activity goals,
effectiveness in meeting host-country and USAID objectives, and integration with other initiatives
in the Office and Mission portfolio. Some technical direction may come from other professionals
in the Office; in general, however, the Specialist will be expected to exercise considerable
autonomy and best judgment in discharging the duties of the assignment..
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ii. Supervision Exercised: Continuing supervision of other Health Office and/or Mission
staff is not contemplated
12. PHYSICAL DEMANDS : The work requested does not involve undue physical demands.
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
In order to be considered for the position, a candidate must meet the Minimum qualifications.
Applications will be pre-screened and only those that meet the Minimum Qualifications will be
considered.
These are the minimum qualifications necessary to be considered for the position:
a. Education: The work requires a Master’s Degree or host-country equivalent in a statistics,
mathematics, economics, computer science, epidemiology, health informatics, public health,
infectious disease, zoonotic disease, biology or other quantitative discipline.
b. Prior Work Experience: A minimum of five years of progressively responsible experience, with a
focus on data collection and analysis in the area of malaria-related public health is required.
Demonstrated experience in the programming of malaria data-collection and data-quality
programs/projects/activities. This experience must demonstrate that the Specialist has strong public
health and applied data science skills. The Specialist must have demonstrated technical leadership in
data systems as they relate to malaria prevention and control, program management, planning, policy
development, and problem-solving skills while working in a sensitive environment.
c. Language Proficiency: Level IV (fluency) proficiency in spoken and written English is required.
Proficiency of spoken and written French is also required.
III. EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with F AR
52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive
range of offerors with whom negotiations will be conducted pursuant to F AR 1 5.306(c). In
accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise
be in the competitive range exceeds the number at which an efficient competition can be conducted,
the CO may limit the number of offerors in the competitive range to the greatest number that will
permit an efficient competition among the most highly rated offers. The FAR provisions referenced
above are available at h
ttps://www.acquisition.gov/browse/index/far.
The evaluation and selection criteria of the selected candidate will be based on the review of his/her
qualifications work experience, knowledge, skills and abilities and level of language. required. The
applicants who obtain the highest score based on the criteria defined will be interviewed and may
also be required to pass a written test (depending on the TEC Chairperson’s decision). The security
clearance and medical clearance is required for the top-ranking candidate, after conducting and
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receiving the positive reference checks.
a. Prior work experience (30%):
A minimum of five years of progressively responsible experience, with a focus on data collection and
analysis in the area of malaria-related public health is required. Demonstrated experience in the
programming of malaria data-collection and data-quality programs/projects/activities. This
experience must demonstrate that the Specialist has strong public health and applied data science
skills. The Specialist must have demonstrated technical leadership in data systems as they relate to
malaria prevention and control, program management, planning, policy development, and problemsolving
skills while working in a sensitive environment.
b. Job Knowledge (30%):
The Specialist must have in-depth professional-level knowledge of techniques and approaches for
gathering, analyzing, interpreting, and conducting surveillance of data, as well as using this
information to drive decision making. The Specialist must have knowledge of development
principles, concepts, and practices, especially as they relate to malaria prevention, control, and
elimination activities in the host country and/or region, and the problems and policies in the host
country from the business, political, civil society, and social perspectives. The Specialist must have
knowledge and understanding of the economic, political, social, and cultural characteristics of the
host country; development problems in the health sector in the host country and the region; an
understanding of the resources, resource constraints, and overall development prospects and
priorities of the host country and the region. Working knowledge USG legislation, policy, and practice
relating to malaria assistance, of USAID programming policies, regulations, procedures, and
documentation, and of the objectives, methodology, and status of assigned activities. The Specialist
must have knowledge and understanding of the organization and respective roles of the different
levels of the host government, in order to enhance effective communication, and to develop
consensus on program/project/activity strategy and implementation.
c. Skills and Abilities (30%):
The Specialist must have the ability to facilitate and link culturally appropriate malaria assessments
and related issues to other health and related programs, such as food security, water, sanitation, and
hygiene; and, be able to use this data for decision making. Ability to provide technical leadership in
malaria data collections; and, apply this ability to programming in the host country and the region.
The Specialist must have the ability to issue precise and accurate factual reports using rigorous
analytical and interpretive skills. Excellent communication skills both writing and speaking, especially
in being able to communicate technical subjects to clients with nontechnical background are
required. This role requires the ability to respond professionally and adjust in fluid situations in order
to meet deadlines in the face of competing priorities and time pressures. Excellent computer and
software skills including ability to manage large amounts of data in excel, SPSS, STATA, R and/or other
analytical databases, and the ability to help others and to learn new programs quickly, is required.
d. Language Proficiency (10%):
Level IV (fluency) proficiency in spoken and written English is required. Proficiency of spoken and
written French is also required.
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Total Possible Points: 100 points
After the closing date for receipt of applications, all applications will initially be screened for
conformity with minimum requirements and a shortlist of applicants developed. Applications from
candidates which do not meet the required selection criteria will not be scored.
A committee will be convened to review the shortlisted applications and evaluate them in accordance
with the evaluation criteria. Only shortlisted applicants will be contacted. No response will be sent to
unsuccessful applicants.
USAID reserves the right to interview only the highest ranked applicants in person or by phone OR
not to interview any candidate.
The Agency retains the right to cancel or amend the solicitation and associated actions at any stage
of the recruitment process.
Reference checks will be conducted by Human Resources only for the successful candidate. If a
candidate does not wish USAID to contact a current employer for a reference check, this should be
stated in the application Letter.
IV. SUBMITTING AN OFFER
1. Eligible Offerors are required to complete and submit the offer form AID 309-2 (OFFEROR
INFORMATION FOR PERSONAL SERVICES CONTRACTS WITH INDIVIDUALS) which is available at
the following link https://www.usaid.gov/forms/aid-309-2 upload it during the application
process.
2. Offeror must also submit a resume or CV with referees.
3. A two-page supplemental document with written responses to the Evaluation Factors listed
under Section III.
4. Relevant educational certificate (s) and work permit or residency permit.
5. Offers must be received by the closing date and time on the first page of this solicitation and
submitted via email to acpersonnel@usaid.gov.
6. Offeror submissions must clearly reference the Solicitation number on all offeror submitted
documents which must be submitted in English.
V. LIST OF REQUIRED FORMS PRIOR TO AWARD
The Contracting Officer (CO) will provide instructions about how to complete and submit the
following forms after an offeror is selected for the contract award:
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1. Medical History and Examination Form (Department of State Forms)
2. Security Clearance
3. Fingerprint Card (FD-258)
VI. BENEFITS/ALLOWANCES
As a matter of policy, and as appropriate, a CCNPSC is normally authorized the following
benefits and allowances:
1. BENEFITS:
a. Health Insurance
b. Annual Salary Increase (if applicable)
c. Annual and Sick leave
d. Annual Bonus
e. Salary Advance (0% interest)
f. Social Security Contributions
g. Local and American Holidays
h. Social Security Contribution
2. ALLOWANCES (as applicable):
a. Miscellaneous
Allowance
b. Meals Allowance
VII. TAXES
The Mission emphasizes to its employees of the fact that they are obliged to observe Togolose
Laws, including those concerning income and related tax obligations. Payment of such taxes is a
matter between the individual employee and the Togo Government. In the absence of a specific
international agreement, the U.S. Government will not withhold local taxes from an employee’s
salary.
VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs
USAID regulations and policies governing CCNPSC awards are available at these sources:
1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts with a
Cooperating Country National and with a Third Country National for Personal Services
Abroad,” including contract clause “General Provisions,” available at
h ttps://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
2. Contract Cover Page form AID 309-1 available at h ttps://www.usaid.gov/forms. Pricing by
line item is to be determined upon contract award as described below:
LINE ITEMS
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ITEM
NO
(A)
SUPPLIES/SERVICES
(DESCRIPTION)
(B)
QUANTITY (C) UNIT
(D)
UNIT
PRICE
(E)
AMOUNT
(F)
0001 Compensation, Fringe Benefits
and Other Direct Costs (ODCs)
1 LOT $
_TBD
$_TBD at
Award after
– Award Type: PSC-CCN
– Product Service Code: R497
– Accounting Info: ………….
negotiation
s with
Contractor
_
1. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal
Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs;
2. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the
contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the
Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General
Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations
3. PSC Ombudsman The PSC Ombudsman serves as a resource for any Personal Services Contractor
who has entered into a contract with the United States Agency for International Development and
is available to provide clarity on their specific contract with the agency. Please visit our page for
additional information: https://www.usaid.gov/work-usaid/personal-service-contractsombudsman.
The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.
FAR Provisions Incorporated by Reference
52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION JUN,2023
END OF SOLICITATION
